Verification: Grade Point Average (GPA) Calculations

REQUIREMENTS

  • CSDCAS WILL NOT CALCULATE YOUR GPA UNTIL YOUR APPLICATION HAS A STATUS OF “COMPLETE.” Please see the “Completing the Application” section of our instructions for details.
  • IT MAY TAKE UP TO FOUR WEEKS FROM YOUR COMPLETE DATE FOR YOUR APPLICATION TO BE VERIFIED. Average turnaround time is about two weeks. Applications are verified in chronological order by Complete Date, and verification takes up to four weeks from your complete date and can occur at any time within that period. You will receive an email notification when your application has been verified. If it has been less than four weeks since your application became complete, please be patient and do NOT email customer service for this information.
WHY DOES CSDCAS CALCULATE A GPA?

By inputting your coursework into the CSDCAS application, you standardize the format and content of your transcripts.  Transcripts vary widely in what type of hours credits are worth, the numeric values of grades, and course subjects. CSDCAS calculates a standard set of GPAs based upon your coursework, making sure your grade values, credit values, and course subjects are consistent with all other CSDCAS applicants. As a result, your CSD programs may compare your course subjects, credit values, and grade values on a level field with all other applicants who are seeking admission to their program.

HOW YOUR GPA IS CALCULATED

CSDCAS uses the information which you have entered in the coursework section of your application to calculate several tables of GPAs in multiple categories for each applicant. Each category is calculated by adding up the total number of quality points in that category (your credits multiplied by the numeric value of your grade) and dividing this number by the total credits you attempted to earn in this same category. ALL CSDCAS GPAs ARE CALCULATED IN SEMESTER HOURS. he result of these calculations is several different types of GPAs.

CLICK THE LINKS BELOW TO REVIEW CASPA GPA TYPES:

COLLEGE YEAR-LEVEL GPAs:

These GPAs indicate the school level which you categorized your courses under on your application. For example, if you marked three terms at two different schools as “freshman,” than all courses under those terms factor into the “Freshman” GPA. Please note that the “Baccalaureate” row includes freshman – senior work, the “Cumulative Undergrad” row indicates freshman – post-baccalaureate work, and the “Overall” row includes freshman – doctorate degree level work.

Year-Level GPAs Chart
Category Total
Hours Quality
Points
GPA
Freshman
33.0 83.1 2.52
Sophomore 24.0 59.7 2.49
Junior 33.0 111.6 3.38
Senior 30.0 84.6 2.82
Baccalaureate 120.0 339.0 2.82
Post Baccalaureate 14.0 56.0 4.00
Cumulative Undergraduate 134.0 395.0 2.95
Graduate 33.0 122.7 3.72
Overall 167.0 517.7 3.10


COURSE SUBJECT CATEGORY GPAs:

CSDCAS breaks down your GPA by course subject, regardless of your college level. These subjects are determined by the “CSDCAS course subjects” you selected for each course on your application. Please note that during the verification process, CSDCAS staff will change the subject category for any courses which they determine were not categorized correctly. If you have any questions about what course subjects factor into which GPA Course Subject Category, please see the CSDCAS Course Subjects page.

Course Subject GPAs
Course Graded
Hours
Quality
Points
GPA Credits
< 2.0
Credits
P/CR/AP
Total
Credits
Biologic/Life Science
84.0 270.0 3.21 3.0 0.0 84.0
Physical Science
12.0 31.8 2.65 0.0 0.0 12.0
Social/Behavioral Science
15.0 40.8 2.72 3.0 0.0 15.0
Math and Statistics
12.0 43.8 3.65 0.0 0.0 12.0
Basic Communication Processes
15.0 45.6 3.04 0.0 0.0 15.0
Other
8.0 26.9 3.36 0.0 0.0 8.0
Total 146.0 458.9 3.14 6.0 0.0 146.0\


NON-GRADED CREDIT GPAs

CSDCAS also records earned credit for which you did not receive an actual letter grade, and therefore it cannot be included in your GPA. “Advanced Placement” lists credits you earned if you passed a college board AP exam in high school. The “Pass” section lists credit for classes in which you earned a “Pass,” “Satisfactory,” or “Credit.” The “Fail” section lists credits in which you earned a “Non-Pass” rather than an F letter grade.

Non-Graded Credit Chart 
Advanced Placement 12.0
Pass 3.0
Fail 0.0

WHERE CAN I SEE MY GPA CALCULATION?

Once your application has been verified, you can view your GPA calculations on your application PDF. Your full application PDF can be found on both the “Check Status” tab and the “Submit Application” tab as a download arrow next to each school to which you have applied.Once you have the PDF downloaded, click on the “Calculated GPA” section of the PDF under bookmarks to view your calculations:

GPACSDCAS

WHY IS MY GPA DIFFERENT THAN THE ONE ON MY TRANSCRIPTS?

Because CSDCAS standardizes grades across all colleges, it is not unusual for there to be a discrepancy in GPAs between what your schools calculate and what CSDCAS calculates. Common reasons for this include:

  • CSDCAS does not recognize individual school’s forgiveness, academic renewal, or grade replacement policies in regards to repeated courses. All grades which you earned for repeated courses will factor into your CSDCAS GPA.
  • CSDCAS’ numeric scale for letter grades may be different than the one used at your home institution. Please note that a grade of “WF” or “Withdrawn Failing” is calculated into the CSDCAS system as an “F.” You can view the numeric charts below.
  • CSDCAS calculates all GPAs in semester hours. If any of your courses were completed in quarter hours, CSDCAS converts these to semester hours on your GPA charts. The conversion ratio is 1.0 quarter hour = 0.667 semester hours.
  • CSDCAS breaks down your GPA by college level, not by college. Therefore if you attended multiple schools with terms labeled as “freshman,” “sophomore, etc, CSDCAS will combine all of these classes into your freshman or sophomore GPA.

CSDCAS GRADE CHARTS:

LETTER GRADE CSDCAS VALUES:

 

Grade on Transcript: CSDCAS Letter Grade: CSDCAS Numeric Value:
A+
A
4.0
A
A
4.0
 A-
A-
3.7
AB
AB
3.5
B+
B+
3.3
B
B
3.0
B-
B-
2.7
BC
 BC
2.5
C+
C+
2.3
C
 C
2.0
 C-
C-
1.7
 CD
CD
1.5
 D+
 D+
1.3
D
D
1.0
 D-
 D-
0.7
E
F
0.0
F
F
0.0
WF
F
0.0


U.S. NUMERIC GRADE CONVERSIONS:

 

Numeric Grade on Transcript: CSDCAS Conversion:   Percentage Grade on Transcript: CSDCAS Conversion:
4.0
A
100-90
A
3.7
A-
89-80
B
3.5
AB
79-70
C
3.3
B+
69-60
D
3.0
B
59 and Below
F
2.7
B-
NOTE REGARDING NUMERIC GRADES BETWEEN NUMBERS ON THE CHART:

If you enter a value between the numbers on this chart (i.e. 2.8) the system will automatically round up to the higher grade, in this case, a B.

2.5
BC
2.3
C+
2.0
C
1.7
C-
1.5
CD
1.3
D+
1.0
D
0.7
D-
0.0
F


CANADIAN NUMERIC GRADE CONVERSIONS:

 

Numeric Grade on Transcript:
CSDCAS Conversion:
 
Percentage Grade on Transcript:
CSDCAS Conversion:
4.0
A
90-100
A+
3.7
A-
80-89
A
3.5
AB
70-79
B
3.3
B+
60-69
C
3.0
B
50-59
D
2.7
B-
0-49
F
2.5
BC
NOTE REGARDING NUMERIC GRADES BETWEEN NUMBERS ON THE CHART:

If you enter a value between the numbers on this chart (i.e. 2.8) the system will automatically round up to the higher grade, in this case, a B.

2.3
C+
2.0
C
1.7
C-
1.5
CD
1.3
D+
1.0
D
0.7
D-
Less Than 0.7
F

DISPUTING YOUR COURSE SUBJECTS

If you disagree with a course subject decision, please note that CSDCAS may only base its course subject assignments on the course title and the department prefix listed on your official transcript. If the title or prefix do not indicate the subject you would like, understand that we can NOT accept additional documentation in order to prove this course had different content than that indicated by the title and prefix. Letters, course descriptions, unofficial transcripts, etc. will not allow you to have a course subject changed.

UNDERSTAND: AS INSTRUCTED BY CAPCSD, CSDCAS IS NOT AUTHORIZED TO CONSIDER ANY OUTSIDE INFORMATION WHEN CONSIDERING A COURSE SUBJECT.

CORRECTING INCORRECT COURSE SUBJECTS

The only time a course subject will be changed by CSDCAS is if this subject is incorrect based on the title and prefix. For example, if your course is titled “Calculus I” and it was incorrectly verified as “English,” please send us an email at csdcasinfo@csdcas.org with the subject line “Course Subject Correction” and we can have verification make this correction.

DISPUTING CORRECT COURSE SUBJECTS

If the course subject is correct by CSDCAS standards, but you feel that you can provide a course description which indicates a very different subject, you have the option of asking CSDCAS to post the course description, along with your REQUESTED course subject, in an admissions note to your CSD programs on your CSDCAS application.

IMPORTANT: the dispute process is for courses which have questionable or vague titles ONLY. The CSD programs helped to create the CSDCAS Course Subject list and they will NOT consider descriptions of courses which clearly fall under this list (i.e. American Sign Language is considered a CSD course by CSD programs). Any requests to dispute a clearly defined course on the CSDCAS list will be denied.

  • Email us at csdcasinfo@csdcas.org, with the subject line “Course Subject Dispute.”
  • Indicate the course, what you believe the course SHOULD be categorized as, and copy/paste the official course description from your course catalog which supports your argument into the email body. Please provide the link to the description’s source in ADDITION to the description’s text. Do NOT simply link us to a course catalog or description, as we will not hunt this information down for you.
  • CSDCAS will review both your request and the description. IF we feel that the description supports a valid argument for your requested course subject, we will post your request to your admissions officers for their review at their discretion. CSDCAS will NOT change your course subject, nor will we update your GPA calculation.
  • If your course description does NOT support your argued subject OR if you attempt to dispute a course clearly marked on our course subject list (see warning below) CSDCAS will deny your request for an admissions comment to be posted. If you still wish to dispute your subject at this point, you should do so with your CSD programs directly.

DISPUTING YOUR GPA CALCULATION

Understand that GPAs are automatically calculated using the data that is inputted into the coursework section of the application, and most often are correct. On the rare occasion that they are not, it is most often because something has been labeled incorrectly in the coursework section. Before disputing a GPA calculation, it is the applicant’s responsibility to understand the following:

  • How GPAs work mathematically. A common error applicants make is to add their GPA from each of their four years of undergraduate study and then divide by 4, which they erroneously believe is their overall undergraduate GPA. In fact, this is their AVERAGE GPA, which is very different from an Overall GPA. Review all of the instructions and examples on this page to ensure your math is correct.
  • How CSDCAS GPAs work specifically. This includes the notes above on common reasons they are different from the GPA on your transcripts. CSDCAS GPAs are not and should not be those found on your transcripts.
  • How CSDCAS can and can NOT help you in regards to your GPA. CSDCAS cannot assist you if you are unhappy because your GPA is “wrong.” It is impossible for us to determine what the issue might be if you simply believe it is incorrect. In order for us to either help find what may be causing an error or help you understand why a certain number is correct, we require more specific information.

If you believe your GPA is incorrect, the first step is to choose an area that you believe is incorrect (i.e. Post-Bac GPA) and attempt to calculate the correct GPA yourself. Instructions for how to do so are below.

ONLY after you have attempted to calculate the GPA on your own should you CONTACT CSDCAS BY E-MAIL ONLY with a specific set of calculations for a certain portion of your GPA which you believe is erroneous and we will review and explain the discrepancy. Email csdcasinfo@csdcas.org with the subject line “Verification: GPA Inquiry” and include a description of the issue and the calculations you have made.

UNDERSTAND: GIVEN THE TIME AND ATTENTION NECESSARY TO REVIEW A GPA DISCREPANCY, CSDCAS WILL NOT ACCEPT GPA REVIEW REQUESTS BY PHONE. Any applicants who call customer service requesting a GPA recalculation will be instructed to resubmit their request via e-mail.

CLICK HERE FOR SIMPLE INSTRUCTIONS ON HOW TO CALCULATE A GPA:

GPAs are calculated by taking the credit hours for each course and multiplying them by the CSDCAS numeric value of your grade to determine your quality points. The total quality points are then divided by the total number of credits to determine your GPA.

Course Transcript
Grade
Transcript
Credits
Attempted
Transcript
CASPA
(Converted)
Grade
Calculation Quality
Points
TOTAL 16 32
MATH 1100 A 3 4.0 = 4 × 3 12
ENGL 1310 B 3 3.0 = 3 × 3 9
GEOL 1610 C 4 2.0 = 2 × 4 8
PHED 1000 D 3 1.0 = 1 × 3 3
PSCI 1040 F 3 0.0 = 0 × 3 0

GPA Calculation
32 (Quality Points) by 16 (Credit Hours Attempted) = 2.00 (GPA)

MY GPA HAS BEEN CALCULATED. WHAT HAPPENS NEXT?

Once your GPA has been calculated, your status should read as “Verified” and you will receive an automated e-mail notification. Look over your GPA in your Application PDF and read through how we calculate the GPA should you have any questions. Please note that “Verified” is the final application status which will be assigned to your CSDCAS application. For more detailed information on how your application will be provided to your CSD programs by CSDCAS, please see the “How CSD Programs Receive Your Application” section of our Instructions and FAQ.

COMMON QUESTIONS:

Q: Do I have to calculate my GPA?

A: No. CSDCAS calculates your GPA during the processing of your application.


Q: Will I receive my GPA calculation before I e-submit my application?

A: NO. CSDCAS WILL NOT, UNDER ANY CIRCUMSTANCES, CALCULATE YOUR GPA UNLESS YOUR APPLICATION HAS ALREADY BEEN E-SUBMITTED.


Q: How can I view my GPA calculation?

A: Once your GPA is calculated, it will appear on your full Application PDF. This can be accessed in the “Program Status” section.


Q: What types of courses are NOT included in my GPA at all?

A: Any course in which a grade of withdrawal (passing), pass/no-pass, audit, incomplete, exempted or not yet enrolled is indicated will not be included in the GPAs.


Q: Why does CSDCAS include my repeated courses in my GPA?

A: CSDCAS must standardize applicant information throughout the country, and therefore does not recognize individual school or state academic “forgiveness” policies in regards to repeated courses, as each college treats these situations differently. Some schools average the two grades together, others factor in the higher grade, some take the second grade even if it’s lower than the first, and others do not recognize repeated courses at all. Therefore, CSDCAS must factor both grades into your CSDCAS GPA. Once your application arrives at the schools you are applying to, they may or may not recalculate your GPA depending upon their individual policies.


Q: My GPA has been calculated, but I now have updated transcripts with complete grades. Can CSDCAS update my GPA?

A: NOT OUTSIDE OF ACADEMIC UPDATE. If your GPA has already been calculated, CSDCAS may NOT update your GPA unless you participate in the Academic Update process. Please see the “Updating the Application/Academic Update” section of our FAQ for detailed instructions. If you have missed the Academic Update window, you may still update the coursework section of your application to self-report these new grades to your CSD programs, but they will NOT be verified by CSDCAS and they will NOT factor into your CSDCAS GPA.


Q: My GPA has been calculated, but a course has been changed to in-progress as the course was not listed as complete on my transcript. Can I send an updated transcript to CSDCAS and have my GPA recalculated?

A: NOT OUTSIDE OF ACADEMIC UPDATE. If your transcripts on file at CSDCAS have current courses listed as in-progress but you have listed them as complete on the application, they will be reverted to in-progress during the verification process. Once you have been verified, CSDCAS may ONLY update your GPA during the Academic Update window. Please see the “Updating the Application/Academic Update” section of our FAQ for detailed instructions. If you have missed the Academic Update window, you may still update the coursework section of your application to self-report these new grades to your CSD programs, but they will NOT be verified by CSDCAS and they will NOT factor into your CSDCAS GPA.


Q: My GPA has NOT yet been calculated and I have completed my in-progress work. Can I send my updated transcripts to CSDCAS?

A: YES. However, your updated transcripts must arrive at CSDCAS prior to your GPA calculation in order for these courses to be considered complete. CSDCAS will NOT hold your application awaiting an updated transcript. If your GPA is calculated while your transcript is still in-transit, your courses will be verified as in-progress and not included into your GPA.


Q: My application has been verified, but my completed degree was changed to in-progress as the degree was not listed as awarded on my transcript. Can I send an updated transcript to CSDCAS and have my degree verified?

A: NOT OUTSIDE OF ACADEMIC UPDATE. If your transcripts have current degrees listed as in-progress but you have listed them as complete at the time of verification, they will be reverted to in-progress during the verification process. Once you have been verified, CSDCAS may only update this during our Academic Update window. Please see the “Updating the Application/Academic Update” section of our FAQ for detailed instructions. If you have missed the Academic Update window, You should notify your CSD programs directly of any update to your degree status.



Top