Updating the Application/Academic Update

GENERAL APPLICATION UPDATES

Once your application is e-submitted, your application is locked and most sections cannot be updated for the remainder of the application cycle. The only sections which can be updated are:

  1. Edit Contact Information
  2. Edit Profile Information (username, password, security question, etc.)
  3. Add CSD programs to apply to whose deadlines have not yet passed
  4. Edit or delete a reference whose status remains INCOMPLETE
  5. ADD NEW but CANNOT EDIT or DELETE test scores, experiences, achievements and conferences.
  6. Edit Program Materials for schools you have NOT yet submitted to; programs you have already submitted to will be locked

If you have any updates which need to be made to other sections of your application, you must submit these updates directly to your CSD programs.

ACADEMIC UPDATE (COURSEWORK)

You CAN make updates to your coursework section for newly completed or planned courses using a system called Academic Update. Academic Update is a period of time during which you may update any coursework completed since you originally e-submitted your application. Once the coursework has been updated, you would send new transcripts to CSDCAS and we will update your GPA to reflect your newly earned grades. Using this system requires the following:

Academic Update Dates: December 14 – February 15

Academic Update opens on December 14th, 2017 and closes February 15th, 2018. Updates may NOT be made outside of this period.

Application Must Have A Status of “VERIFIED”

Applicants cannot use Academic Update until their application has already been verified the first time.

Works on Fall 2017 or 2018 terms ONLY

Academic Update is intended to allow you to change your previously planned/in-progress courses to completed and report your grades for this work. You may also add future planned courses. The system will NOT allow you to go back and edit previously verified terms or add in terms you forgot to report from past years (i.e. you never updated your summer 2017 work before you were verified).

Update Can Only Be Used ONCE

You may only use Academic Update ONCE each application cycle. Once you update your coursework via academic update and submit the update to CSDCAS, you cannot update your coursework again at a later date.

Do NOT Send Updated Transcripts Prior to Submitting Your AU

UNDERSTAND: Submitting your AU tells our system which transcripts to expect. Transcripts received PRIOR to submitting your AU will be considered regular transcripts and upon submitting your AU, new transcripts will be required and this will delay your AU processing.

All Updates Must Be Submitted to CSDCAS by February 15, 2018

UPDATE EARLY: UPDATES WHICH ARE NOT SUBMITTED BY THIS DATE WILL NOT BE PROCESSED. THERE ARE NO EXCEPTIONS OR EXTENSIONS.

HOW TO USE ACADEMIC UPDATE

1. Once the Academic Update period opens on December 14, 2017, all applicants in a “verified” status may navigate to the “Coursework” section.

2. Click “edit” under the school you wish to update.

3. If the term has already been added as in-progress, click the BLUE PENCIL edit button on the term bar.

4. Next, uncheck the box that says “In-Progress/Planned.” This will allow you to add grades to your courses.

5. Once all courses are updated, click Save All to save changes.

6. Click Add Term to add any new planned or in-progress terms.

7. When you have finished adding or updating your coursework, you must complete the Transcript Review process by clicking “Review and Finalize my Transcripts.” THE FINAL BUTTON WILL SUBMIT YOUR ACADEMIC UPDATE. Do not click through this unless you are ready to submit your AU. Once you are ready, make sure you click through this button. CSDCAS will be unable to process your changes and your programs will NOT receive your updated coursework and grades if you do not complete this step.

8. You must submit your AU no later than 11:59PM EST on February 15th, 2018. After this time, the AU window will close and you will be unable to update your application. NO EXTENSIONS WILL BE GRANTED FOR ANY REASON.

9. Order updated transcript(s) to be sent to CSDCAS as soon as possible and monitor your application for their receipt. AU transcripts do NOT need to be received by February 15th in order to be processed as long as the AU is SUBMITTED. AU verification will continue until the end of the cycle.

10. Once your updated transcript has arrived, you will be given an “AU Complete Date” your application will go into line to have your updated coursework verified and your GPA recalculated. The verification process for AU can take up to four weeks from your AU Complete Date, but the average turnaround is usually under two weeks. Once done, your application status will read as “AU VERIFIED.”

As soon as you e-submit your Academic Update, CSDCAS gives your designated programs access to the UNVERIFIED courses you entered during the Academic Update. Once CSDCAS receives your updated official transcripts, CSDCAS will verify your fall courses and recalculate your CSDCAS GPAs. Your entire application file, including your newly VERIFIED courses and revised GPAs, are available to your designated programs online immediately.

COMMON QUESTIONS:

Q: Am I required to use Academic Update?

A: CSDCAS recommends, but does NOT require, applicants with fall grades participate in Academic Update. However, your CSD programs MAY require it. Enter your updated courses during the Academic Update period even if you have already received an offer of admission to one or more CSD programs. If you fail to enter your updated courses, your designated programs may not consider your application or may revoke a previous offer of admission.

Q: Can I update other sections of my application during Academic Update?

A: NO. You will only have access to the coursework section and the terms which qualify. If you wish to update your experiences or other information, you must send these updates to your programs directly.

Q: Can I update courses after February 15th?

NO. Academic update closes on February 15th, 2018. All updates you wish to make after this date must be sent to your programs directly.

Q: What do I do if my fall grades are already entered as complete?

A: This means that your fall transcript arrived at CSDCAS before your application was verified and the CSDCAS staff has already entered this data for you during the verification process. There is no need for you to enter the grades again.

Q: I have received my final grades for current courses, but transcripts are not yet available. Should I wait to submit the application until CSDCAS receives the updated transcript?

A: You have two choices in this case:

  1. You may list your current courses as completed on your online application, and wait to e-submit your application until CSDCAS has received the updated transcript, which will cause a delay in your application. Please note that once all materials have been received, it may take four weeks for your application to be processed and mailed to your schools. CSDCAS recommends that all information arrive at CSDCAS at least four weeks prior to your earliest deadline.
  2. You may leave the courses listed as in-progress on your CSDCAS application and submit your application. In this case, you would send the transcripts with only the completed courses to CSDCAS and, once the in-progress courses are complete, either update your information during the academic update period or send updated transcripts directly to the schools to which you are applying. This would avoid a delay in your application, and this is not an uncommon practice.

Q: I’ve changed addresses and need to update my contact information. What should I do?

A: Please be sure to update your contact information on your online CSDCAS application. Even after your application has been submitted, you still have access to this section. If your application has already been mailed we advise you to also contact the schools and inform them of your address change to ensure they have your current contact information.



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